GDPR – Candidate Data

What we retain in our internal database – registration

When a candidate registers with Prime Personnel, a registration form is completed. This form is scanned and retained

  • First and surnames
  • Current or previous salary / pay rate & benefits package
  • Desired salary / pay rate
  • Full home address
  • Eligibility to work in the UK including full details of visa if applicable
  • Home, work & mobile phone numbers
  • Names of current and previous employers, the dates worked at each institution and job titles
  • Notice period & availability
  • Language skills
  • Next of kin details
  • Criminal conviction and CCJ information
  • Directorships (if any)
  • Planned holiday dates
  • Details of education including name of school / college / university or other institution, subjects studied and grades / pass marks attained
  • Any professional qualifications and memberships

In addition, we will ask for and retain a copy of the candidate’s passport and visa

What we pass to our clients – application phase

When we submit a CV to a client in application for a new role, we will include the following information.

  • Christian and surname
  • Current or previous salary / pay rate & benefits package
  • Desired salary / pay rate
  • Town or county of residence
  • Eligibility to work in the UK including full details of visa if applicable
  • Names of current and previous employers, the dates worked at each institution and job titles
  • Notice period & availability
  • Planned holiday dates
  • Details of education including name of school / college / university or other institution, subjects studied and grades / pass marks attained
  • Any professional qualifications and memberships

What we do not include

  • Date of birth or age
  • Personal email address
  • Telephone numbers
  • Specifics of home address
  • Gender
  • Marital status

What we pass to our clients – offer phase

When we have secured a verbal offer of permanent employment from a client, we will be asked to supply the following information:

  • Full name
  • Date of birth
  • Full home address
  • Email address
  • Mobile of home phone number
  • Copy of passport and visa (if applicable)

When we have secured a verbal offer of temporary employment – whereby the candidate will be paid through Prime Personnel payroll – we will pass on the following information to the following 3rd parties

Credit reference agencies

  • 5 years home address details including month and year the candidate moved in and out of each address
  • Full date of birth

Previous employers

  • Full name
  • National Insurance number
  • Staff number (if applicable)
  • Full date of birth
  • Dates of employment
  • Job title

Future Referencing

  • It is company policy to retain candidate work history data for 5 years so that we can fulfil our obligation to provide employment references for individuals who work contract assignments through Prime Personnel
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