An exciting opportunity has arisen within a small European Bank for a dynamic individual to provide high level administrative and organisational support to the GM & senior management.
Your responsibilities will include:
- Diary and travel management, booking accommodation, expense reporting etc
- Arranging internal/external meetings, including booking rooms, preparing agendas/meeting materials
- Being point of contact for internal/external stakeholders – screening/prioritising emails, calls etc
- General administrative support – preparing presentation materials, binding, photocopying
- Being first point of contact for all external visitors – ensuring visitors access, meeting room preparation, refreshments etc
- Arranging distribution of daily post, outgoing post and courier bookings
- Arranging employee social events and presentations
- Office facilities - ordering office/kitchen supplies, dealing with contractors etc
- Assisting HR with payroll administration, onboarding new employees, managing HR database and coordinating employee training
Your experience must include:
- Strong proven EA/PA administrative support gained within banking to understand the working environment is essential
- A proactive approach with excellent organisational/time-management skills to manage multiple tasks and prioritise
- Strong communication skills, both written and verbal, and discretion to handle confidential information
- Good IT skills Excel, PowerPoint etc
- Initiative, ownership with a problem-solving mindset
